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Privacy Notice

Zazen Media Limited (“our”, “us” and “we”) has created this Privacy Notice in order to demonstrate our commitment to your privacy. This Privacy Notice forms part of our Website Conditions of Use (see above) and explains our data collection and use practices.

By using or accessing the Website located at www.zazenmedia.co.uk (the “Website”), you signify your assent to our Privacy Notice. If you do not agree to this Privacy Notice you may not access or otherwise use the Website.

Data controller: For the purpose of the General Data Protection Regulation, the controller is Zazen Media Limited, whose address is 207 Regent Street, London, W1B3HH.

Personal and Non-Personal Information: When using the Website, you may be asked to provide, or you may choose to provide us with or upload, certain personally identifiable information about yourself (“Personal Information”), including but not limited to, your name, company name, e-mail address, physical address and telephone number.

We may also collect non-personally identifiable information, such as IP host address, pages viewed, browser type and other data, and may aggregate any information collected in a manner which does not identify any individual (“Aggregate Information”).

Purposes of processing:

Lawful basis of processing: The lawful basis of processing is that the processing is necessary for the purposes of the legitimate interests pursued by Zazen, including the conduct of direct marketing activities relating to our business activities, and the efficient management of Zazen’s relationships with its customers, prospective customers, suppliers, shareholders, staff or other stakeholders.

Recipients of the personal data:

Location of the personal data: The personal information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA, who work for us or for one of our service providers. Such staff may be engaged in, among other things, the fulfilment of orders, the processing of payment details and the provision of marketing services. Where such transfers are made, they will be subject either to the EU Model Clauses that are applicable to Controller-Controller or Controller-Processor transfers (as applicable) or to another form of contract with the relevant controller or processor that provides for appropriate and suitable safeguards. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Duration of processing: We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. The appropriate retention period for any given type of personal data depends on a range of factors, including the nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which it was collected, and the applicable legal requirements.

Data subject rights: You have the following rights as a data subject, by reason of the General Data Protection Regulation:

If you wish to invoke any of the above rights, please contact us using the details at the end of this Privacy Notice.

Automated decision-making (including profiling): We do not undertake any automated decision-making in respect of personal data obtained through the Website from data subjects.

Plans for further processing: We have no plans to process personal data for reasons other than the reason for which the data was originally collected.

Cookies: The Website uses cookies for several reasons, including improving the user experience. Please refer to our separate Cookie Policy located at https://www.zazenmedia.co.uk/legal/cookie-policy for further information about how we use cookies.

Security: The security of your Personal Information is very important to us. We have put in place reasonable physical, electronic, and managerial procedures to safeguard the information we collect. However, due to the inherent open nature of the Internet, we cannot guarantee that communications between you and us, or information stored on the Website or our servers, will be free from unauthorized access by third parties such as hackers and your use of the Website demonstrates your assumption of this risk.

Other websites: Our Website may contain links to other Websites not maintained by us. Other Websites may also reference or link to our Website. We recommend that when you leave our Website you read the privacy statements of each Website that you visit. We are not responsible for the privacy practices or the content of such other Websites.

Communications with us: We may use email to communicate with you, to send information that you have requested or to send information about other products or services developed or provided by us, provided that, we will not give your email address to another party to promote their products or services directly to you.

Updated: January 2022

Contact: If you have any questions about this Privacy Notice please contact: enquiries@zazenmedia.co.uk

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